Privacy Policy

Phoenix Independent Scouts Association (“Phoenix”, “we”, “us”) is committed to protecting your privacy and handling personal data responsibly and transparently.

This policy explains how we collect, use, store, and protect personal information through this website.

1. Who We Are

Phoenix Independent Scouts Association is a volunteer-run association supporting independent Scout groups in the UK.

If you have questions about this policy or how we handle personal data, you can contact us using the details on our Contact page.

2. What Information We Collect

We only collect personal information that is necessary and proportionate.

This may include:

• Name
• Email      address
• Telephone      number (if provided)
• Information      you choose to include in a contact or enquiry form

We do not knowingly collect personal data from children through this website.

3. How We Collect Information

We collect information when you:

• Submit      a contact or enquiry form
• Email      us directly
• Voluntarily      provide information when enquiring about Phoenix or affiliating a group

We do not use this website for online payments or fundraising.

4. How We Use Your Information

We use personal data only for legitimate purposes, including:

• Responding      to enquiries
• Providing      information about Phoenix
• Discussing      affiliation or support for Scout groups
• Maintaining      appropriate records of communication

We do not use personal data for marketing without consent.

5. Lawful Basis for Processing

Under UK GDPR, we process personal data on the following bases:

• Legitimate      interest – responding to enquiries and supporting      our activities
• Consent –      where you have chosen to provide information voluntarily

You may withdraw consent at any time by contacting us.

6. How We Store and Protect Data

• Personal      data is stored securely
• Access      is limited to authorised volunteers only
• Data      is not kept longer than necessary
• Reasonable      technical and organisational measures are in place to protect information

As a volunteer-run association, Phoenix keeps data handling proportionate and minimal.

7. Sharing Information

Phoenix does not sell, rent, or trade personal data.

We may share information only where:

• Required      by law
• Necessary      to safeguard a child or vulnerable person
• Required      to respond to a legitimate safeguarding concern

Any such sharing will be lawful and proportionate.

8. Cookies

This website may use basic cookies to ensure it functions correctly and to understand general website usage.

Cookies do not identify you personally.

You can control or disable cookies through your browser settings.

9. Your Rights

Under UK data protection law, you have the right to:

• Request      access to your personal data
• Request      correction of inaccurate data
• Request      deletion of your data (where appropriate)
• Object      to or restrict processing
• Withdraw      consent

Requests can be made using the contact details on our website.

10. External Links

This website may contain links to external websites. Phoenix is not responsible for the privacy practices of other sites. Please review their policies separately.

11. Changes to This Policy

Phoenix may update this Privacy Policy occasionally to reflect changes in law or our activities.

The latest version will always be published on this website.

12. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us via the Contact page.